PflichtPilot preserves evidence chains.
Not tasks. Not reminders. Not calendars.
Document duties, keep proof structured, and preserve traceable evidence over time for operator obligations, inspections, and maintenance.
Early Access • Founder ProgramPflichtPilot is currently in an early access phase. Companies can already join and test the system in real use. More in the FAQ.
Why structured documentation matters
PflichtPilot structures documentation chains so that evidence remains traceable later.
Problem
Projects fail quickly. Operations fail gradually.
At the outset, documentation is typically structured — driven by delivery and acceptance requirements.
Over years of operation, it fragments: files disperse, responsibilities shift, and evidence becomes difficult to retrieve.
When scrutiny arises — audit, client request, insurer inquiry, regulatory review or dispute —
stating “we perform this” is insufficient.
The decisive question is: Can it be demonstrated — consistently, over time?
For many operators and SMEs this concerns operator obligations, maintenance documentation and inspection records.
In practice these records often exist — but are scattered across folders, emails and spreadsheets.
PflichtPilot structures these duties and their evidence so that maintenance records, inspection documentation and compliance evidence remain traceable over time.
Evidence logic
How PflichtPilot works
Folders store files. They do not enforce continuity.
Common structural failures:
Scheduled duties drift when closure timing alters the rhythm
Historical cycles remain unlinked
Evidence quality remains opaque
In critical situations, reconstruction replaces structured presentation
PflichtPilot does not address storage. It addresses provable continuity over time.
What PflichtPilot delivers
Scheduled (monthly / yearly): a subsequent duty is created only upon deliberate archiving — never automatically in the background.
No drift: the next due date derives from the previous due date, not from the archive date.
Archiving without evidence is permitted — but transparent: warning + overview “X archived duties without proof”.
End schedule: scheduled duties may be intentionally discontinued.
Important: No reminder system. No calendar integration. No background jobs. Only structural evidence continuity.
What PflichtPilot does differently
PflichtPilot treats documentation as an evidence problem—not a storage problem.
PflichtPilot is deliberately not a task manager
Documentation becomes evidence
When documentation is structured, it can later be exported as traceable evidence.
Who is PflichtPilot for?
Typical duties include maintenance records, inspection protocols, compliance documentation and operator obligations that must remain provable over time.
Liability / audit
PflichtPilot does not replace legal review, regulatory oversight, or professional advice.
It addresses a structural schedule risk: evidence degradation over time.
When the request is “Provide documentation covering the past years,” the requirement is not search — it is continuity.
Request beta access
Please include: industry, duties being documented, current documentation approach.
Typical situations
With PflichtPilot you have date, evidence, chronology and clear assignment immediately at hand.
Ready when it matters.
Key concepts
FAQ
Knowledge about duty documentation: Go to knowledge hub · Operator obligations · Inspection obligations · Maintenance proof
How can maintenance records and compliance documentation be kept audit-ready over time?
Maintenance records, inspection reports and compliance documentation often need to remain traceable for many years. In practice these records are frequently scattered across folders, emails or spreadsheets. PflichtPilot structures such duties as chronological evidence chains. Each duty groups due date, evidence and archival state, creating a continuous documentation trail that can be presented immediately during audits, inspections or disputes.
Is PflichtPilot a task manager?
No. PflichtPilot is not a task manager. The focus is not personal task execution, but traceable duty documentation with proof and archiving over time.
Does it have reminders or a calendar?
PflichtPilot is not a calendar or reminder system. It structures due dates, archiving events, and duty progression so documentation-relevant processes remain traceable. The focus is proof, archiving, and chronological evidence chains — not personal reminder logic or calendar workflows.
How does the schedule work?
When you archive a duty, the system can automatically create the next occurrence with a new due date derived from the previous one. This prevents temporal "drift" by using fixed intervals. Every generated occurrence is logged so the sequence remains auditable.
Can I archive without proof?
Yes — archiving without proof is allowed. The app warns you before doing so, marks the entry as "archived without proof", and records such cases so you can review or add evidence later. This keeps the audit trail honest while allowing operational flexibility.
Can I end a schedule?
Yes. You can end a recurring schedule at any time, after that the duty remains archived and no further recurring instances are generated. The action is logged so auditors can see when and by whom the schedule was ended.