Glossary — Obligations and records
This glossary explains key terms around duties, proof, and structured documentation. The focus is on traceability and evidence continuity. It clearly separates terms such as duty, proof, inspection obligation, and maintenance record.
- Duty
- A duty is a documentation-relevant process with a time reference, where it must remain traceable over time what was performed and evidenced.
- Proof
- Proof is supporting material that substantiates a specific duty iteration, for example a photo, inspection record, invoice, or confirmation.
- Iteration
- One completed cycle of a recurring duty within a continuous documentation chain.
- Archiving
- The documented closure of a duty iteration before the next cycle continues.
- Cycle
- The recurring time rhythm in which a duty repeats.
- Documentation
- Structured recording of duty context, proof material, and chronological sequence.
- Operator obligation
- An operational obligation that must be performed and documented on a recurring basis. Practical entry point: operator obligations checklist.
- Documentation obligation
- The requirement to document activities in a way that remains traceable with supporting proof. Practical example: duty documentation.
- Inspection obligation
- A recurring duty to perform inspections and keep their results and supporting records accessible. Further reading: inspection obligation documentation.
- Maintenance evidence
- Proof material that documents a maintenance action with clear timing and duty reference. Example page: maintenance proof documentation.
- Compliance evidence
- Recorded proof that requirements were documented and linked to the relevant duty context.
- Audit readiness
- The ability to present documentation quickly and coherently when audits or formal reviews occur.
- Proof chain
- Chronological link of multiple proof records across consecutive duty iterations.
- Documentation system
- A structured system that connects duty context, proof records, and closure points across recurring cycles.
- Documentation chain
- The chronological sequence of recurring duty iterations and linked proof over time.
- Export
- A structured output of documentation records for audit, inspection, or external review.